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Exhibitions Coordinator

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POSITION SUMMARY:

The Exhibitions Coordinator is responsible for supporting the overall management, coordination, and implementation of the Museum’s overall exhibition program in collaboration with the VP of Exhibitions and program staff. This includes managing exhibition budgets and reporting, coordinating meetings and communications, assisting in content management, and ensuring institutional priorities are met through the implementation of a multifaceted exhibition program.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • 1. In coordination with the VP of Exhibitions coordinate the Museum’s exhibition program that includes: a) Develop, oversee, and track timeline and budgets/expenditures for multifaceted exhibition program and create reports/spreadsheets for reporting purposes. b) Maintain external communications with scholars, consultants, lenders, donors, and institutions/partners as needed. c) Work with Collections Management & Access to ensure materials used in exhibitions are of appropriate quality and have proper permissions for uses necessary by the project.
  • 2. Oversee all aspects of traveling exhibitions including, but not limited to, logistics, shipping, maintenance, storage, contracts, and program development.
  • 3. Facilitate internal meetings and communications with all Museum departments necessary to maximize program and project team efficiency (Development, Facilities, Public Programs) and maintains Exhibition Calendar/Schedule. Works with Special Events Manager to coordinate opening receptions. Will require some weekends and evening hours.
  • 4. Work with the Marketing & Communications Unit to develop messaging and image lists for all collateral (printed/digital) in collaboration with exhibition/program team in a timely manner.
  • 5. Provides support for the Exhibitions and Programs Unit as necessary including exhibition installations.
  • 6. Ability to develop and present reports to various entities - including foundations, funders, and federal agencies as required.
  • 7. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year. Includes occasional evenings and weekends: a) National Museum’s Gala Dinner & Silent Auction - (off-site) typically held in the Spring (April-May) b) National Museum’s Family Festival Day- Oshogatsu Family Day (January) or Natsumatsuri Family Festival (August) c) JANM Family Free Days – Free Admission Family Days held quarterly on select Saturdays.

This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelors degree in Museum Studies, Asian American Studies, Ethnic Studies or American History preferred or a similar degree in related field; or an equivalent combination of education and experience.

Experience/Knowledge: At least three years of professional experience working in a non-profit organization in project management, previous work in a museum setting on exhibitions highly desired. Willingness to learn and apply new skills. Ability to multi-task and prioritize. Ability to work well under pressure to meet deadlines. Excellent organizational skills and be detail oriented. Strong proofreading skills. Professional phone manner is essential. Ability to work in a fast paced team-environment, be a self-starter. Demonstrate commitment and flexibility at all times in order to ensure high quality service. Ability to adjust and provide appropriate action when unanticipated need arises. Will require some evening and weekend hours based on exhibition schedule; preferred regular work schedule of Tuesday - Saturday. Knowledge of Japanese American history and culture preferred.

Communication: Excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers and the general public. Ability to read and comprehend documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group format.

Computer: Computer literate, Internet savvy, and experience with MS Word, Excel, Power Point and Gmail preferred. Familiarity with Google Calendar and TMS databases is beneficial.

Math: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning: Act on own initiative. Must be able to comply with institutional policies and procedures. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment. Reliable follow-through on assigned projects in a complete, well conceived and timely manner.

Physical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

REPORTING RELATIONSHIPS:

Reports to: VP of Exhibitions
Positions supervised: None

The Japanese American National Museum reserves the discretion to change this job description at any time.The Japanese American National Museum is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, genetic information, disability, marital status, domestic partner status, or medical condition.

 

 

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