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Associate Director of Major Gifts

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POSITION SUMMARY:

Associate Director of Major Gifts, is a front-line fundraising professional responsible for the management of a portfolio of 100 to 150 prospects with the giving potential of $25,000 or more; with a focus on prospects with the capacity to give between $25,000 to $100,000. Prospect management includes qualification of new prospects, cultivation, solicitation, and stewardship of donors. Prospect relationships are developed around donor interests and the Museum’s priorities. The Associate Director of Major Gifts will develop and strengthen prospect relationships through in person visits and communications. Responsibilities also include development of written annual work plans, visit and solicitation goals in conjunction with the Associate Vice President of Development, and preparation of reports on activities. The Associate Director of Major Gifts will participate in a broad range of events having a strategic impact on the success of the major gifts program and individual prospect relationships as well as works collaboratively with other staff including executive leadership team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • 1. Manage a portfolio of major gift prospects with giving capacity of $100,000 or more. Responsibilities include qualification of identified prospects to build portfolio, cultivation, solicitation, and stewardship.
  • 2. In conjunction with the Associate Vice President of Development, establish prospect management goals for visits and solicitations. Travel regularly to develop and strengthen prospect relationships.
  • 3. Cultivate, solicit and close gifts. Responsibilities include development of strategy, preparation of proposals and materials, solicitation, closing and stewardship, including written documentation for accurate gift recording and use, acknowledgements and reporting.
  • 4. Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful community.
  • 5. Work with National Museum staff, including senior executives to develop meaningful engagement opportunities for major gift prospects.
  • 6. Maintain active management strategies for all prospects and ensure thorough and accurate recoding of reports on all visits and other prospect activity.
  • 7. Participate in a wide range of events on and off campus and effectively engage prospects with events in strategic ways.
  • 8. Assist in the recruitment, training, and management of volunteers for the major gifts program.
  • 9. Assist with member and donor fundraising events and exhibition opening receptions, which includes working evenings and weekends.
  • 10. Support other tasks and activities of the Development department.
  • 11. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work a minimum of three museum-wide events per year: a) National Museum’s Annual Gala Dinner and Silent Auction- (off-site) typically held in the Spring (April-May) b) National Museum’s Family Festival Day- Oshogatsu Family Day (January) or Natsumatsuri Family Festival (August) c) JANM Free Family Days – Free Admission Family Days held on select 2nd Saturdays of the month.

This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor’s degree required; Master’s degree preferred.

Experience/Knowledge: At least five to seven years of experience in frontline fundraising, preferably in museum, arts or academic setting. Thorough knowledge all aspects of the fundraising job from managing prospective donors and reporting to superiors to coordinating with fellow fundraisers. A track record of successfully stewarding, cultivating, and soliciting and securing gifts of $5K and above. Ability to understand the needs and interests of leadership and major gift donors in order to develop relationships between them and the National Museum. Must be passionate about the work and believes in the mission of the Museum.

Communication: Excellent communication and negotiation skills. Must be able to provide courteous and effective service to donors, supporters, co-workers, volunteers and the general public. Ability to write, read and comprehend documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group format.

Computer: Must be familiar with Altru database. Computer literate, Internet savvy, and experience with Gmail, MS Word, Excel, and Power Point preferred, speed and accuracy are essential.

Math: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.

Reasoning: Act on own initiative. Must be able to comply with institutional policies and procedures. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment. Reliable follow-through on assigned projects in a complete, well conceived and timely manner.

Physical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be willing and able to work on weekends and evenings to complete certain reports. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

REPORTING RELATIONSHIPS:

Reports to: Associate Vice President of Development
Positions supervised: None

The Japanese American National Museum reserves the discretion to change this job description at any time.The Japanese American National Museum is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, genetic information, disability, marital status, domestic partner status, or medical condition.

 

 

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