Deadline to apply: Mar 14, 2018, 5PM
To apply, follow the instructions on the job listings page.
POSITION SUMMARY:The Accounting Manager is responsible for day-to-day operations of the finance department. Duties include: processing check requests, coordinate end of month close with FASS of the Health Trust, monitoring cash balances, and other general accounting duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- 1. Manage day-to-day aspects of accounting operations
- 2. Payment request processing: review payment requests, indicate vendor code, confirm accuracy of GL code, assure adequacy of supporting documentation, assure proper approval, assure that current contract is on file for contractor payments.
- 3. Recurring billings: for routine accounts payable, review bills, obtain line approval, and submit for payment.
- 4. Internal reporting: a) Preparation, review and distribution of monthly departmental and project reports to appropriate staff b) Preparation of special reports as requested by staff c) Obtaining budget variance explanations from staff
- 5. Bank accounts: a) Monthly Journal Entries to FASS as prepared by Staff Accountant b) Approve entries for posting by Staff Accountant c) Review account, lockbox, processing and merchant fees for appropriateness and possible savings d) Ensures Staff Accountant is monitoring any outstanding checks and resolve old outstanding checks as appropriate.
- 6. Accounts receivable: a) Work with Staff Accountant to Establish a museum-wide system for invoicing and collecting b) Approve entries for accounts receivable to post as prepared by Staff Accountant. c) Ensure Staff Accountant is Regularly monitoring status of open receivables and works with line staff to assure collection.
- 7. Reconciliation of general ledger records for pledges to Development records each month.
- 8. Approve post of monthly entries for cost of sales, grants and endowment activity.
- 9. Finalizes entries of monthly financial reports and submit to FASS by predetermined date of the following month.
- 10. Ensure Staff Accountant is properly maintaining contracts files.
- 11. Review and enter payments to be made by wire transfer for approval by VP Administration & Finance.
- 12. Serves as secondary contact for auditors. Ensure preparation of all information and reports required for the annual audit.
- 13. Monitor grant receivables, works with Manager of Grant Writing to ensure the information needed to prepare the financial status reports is received.
- 14. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year: a) National Museum’s Gala Dinner & Silent Auction - (off-site) typically held in the Spring (April-May) b) National Museum’s Family Festival Day- Oshogatsu Family Day (January) or Natsumatsuri Family Festival (August) c) JANM Family Free Days – Free Admission Family Days held quarterly on select Saturdays.
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelors degree in Accounting, Finance or Business Administration preferred; or an equivalent combination of education and experience.
Experience/Knowledge: At least five years of relevant accounting, finance and management experience. Willingness to learn and apply new skills. Ability to multi-task and prioritize. Ability to work well under pressure to meet deadlines. Excellent organizational skills and be detail oriented. Strong proofreading skills. Professional phone manner is essential. Ability to work in a fast paced team-environment, be a self-starter. Demonstrate commitment and flexibility at all times in order to ensure high quality service. Ability to adjust and provide appropriate action when unanticipated need arises. Previous experience working in a non-profit or museum a plus. Knowledge of Japanese American history and culture beneficial.
Communication: Excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers and the general public. Ability to read and comprehend documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group format.
Computer: Computer literate, Internet savvy, and experience with MS Word, Excel, Power Point, American Fundware and familiarity with Gmail preferred.
Math: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning: Act on own initiative. Must be able to comply with institutional policies and procedures. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment. Reliable follow-through on assigned projects in a complete, well conceived and timely manner.
Physical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Vice President of Administration & Finance
Positions supervised: Staff Accountant and Finance Unit Volunteers or Contractors
The Japanese American National Museum reserves the discretion to change this job description at any time.The Japanese American National Museum is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, genetic information, disability, marital status, domestic partner status, or medical condition.