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POSITION SUMMARY:The Controller is responsible to manage the National Museum’s accounting systems and operating budget in accordance with National Museum policies and applicable laws.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- 1. Assures the smooth operation of all accounting functions in a timely manner, including general ledger maintenance.
- 2. Monitor cash balances, assure optimal use of excess cash, and assure that banking and related costs are monitored.
- 3. Reviews financial data and implements on-going financial analysis; discusses with and prepares reports for managers as necessary.
- 4. In conjunction with designated Executive Staff, designs and implements accounting Policies and Procedures.
- 5. Ensures that work done in the unit is accurate and in accordance with internal Policies and Procedures, and generally accepted accounting practices. Makes sure that appropriate internal controls are in place.
- 6. Monitors institutional expenses in relation to budgets; analyzes and explains variances.
- 7. Assures that all required tax returns and other required financial documents are filed timely.
- 8. Ensures preparation of all information and reports required for the annual audit. Ensures coordination and timely completion of the annual audit.
- 9. Assists in the development of financial information for grant requests; maintains appropriate records of grant activity. Prepares and files grant reports with the appropriate organizations or agencies.
- 10. Approves all payment requests, including wire and telephone transfers, assuring accuracy of general ledger coding and spending authorization in budget.
- 11. Maintains regular communication with Museum-related external financial institutions, e.g., The Health Trust, consultants, auditors, banks, brokerage and investment firms.
- 12. Approves all entries into the general ledger, and coordinates preparation of schedules and journal entries for the month-end and year-end closes.
- 13. Develops and controls budget for the Finance Unit, and participates in the development of the museum’s budget.
- 14. Communicates regularly with the Executive Leadership Team, Executive Committee, Finance Committee, Investment Committee and Senior Management, financial status and financially related issues. Recommends changes to budget and finances as required.
- 15. Serves on assigned management and staff committees.
- 16. Supports the Finance Committee, Investment Committee and Audit Committee in coordination with the President/CEO or COO.
- 17. Carries out supervisory responsibilities in accordance with the Museum’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- 18. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year: a) National Museum’s Gala Dinner & Silent Auction - (off-site) typically held in the Spring (April-May) b) National Museum’s Family Festival Day- Oshogatsu Festival (January) c) National Museum’s Family Festival Day- Natsumatsuri Festival (August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelor’s degree in accounting or equivalent course work. CPA strongly preferred; or an equivalent combination of education and experience.
Experience/Knowledge: Five to seven years accounting experience required, with a minimum of two to three years’ experience in a not-for-profit setting or equivalent. Strong knowledge and experience with fund accounting in a large multi-disciplinary not-for-profit organization or equivalent. Strong financial analysis skills. Able to maintain a high degree of accuracy and able to recognize and communicate potential problems. Must be efficient in prioritizing work on simultaneous projects. Supervisory, museum, and grants compliance experience preferred. Willingness to learn and apply new skills. Ability to work well under pressure to meet deadlines. Strong proofreading skills. Professional phone manner is essential. Ability to work in a fast paced team-environment, be a self-starter. Demonstrate commitment and flexibility at all times in order to ensure high quality service. Ability to adjust and provide appropriate action when unanticipated need arises. Knowledge of Japanese American / Asian American history and culture a plus.
Communication: Excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers and the general public. Ability to read and comprehend documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group format.
Computer: Computer literate, and have experience with MS Office, Google Suite, and Gmail preferred. Familiarity with accounting software Concur or similar accounting software.
Math: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning: Act on own initiative. Must be able to comply with institutional policies and procedures. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment. Reliable follow-through on assigned projects in a complete, well conceived and timely manner.
Physical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Positions supervised: Sr. Staff Accountant, Consultants, Fin. Unit volunteers
The Japanese American National Museum reserves the discretion to change this job description at any time.The Japanese American National Museum is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, genetic information, disability, marital status, domestic partner status, or medical condition.