Core Exhibition Project Manager
The Core Exhibition Project Manager is responsible for supporting the overall management, coordination, and implementation of the Museum’s new core exhibition in collaboration with the Vice President of Exhibitions & Art Director or/and Chief Curator. This includes managing exhibition budgets and reporting, coordinating meetings and communications, assisting in content management, and ensuring institutional priorities are met through the implementation of a multifaceted exhibition program.
Essential Duties and Responsibilities
- In coordination with the VP of Exhibitions coordinate the Museum’s exhibition program that includes:
- Develop, oversee, and track timeline and budgets/expenditures for multifaceted core exhibition program and create reports/spreadsheets for reporting purposes and maintains exhibition documentation as needed.
- Maintain external communications with exhibition designers, architects, advisors, consultants, lenders, donors, and institutions/partners as needed.
- Work with Collections Management & Access to ensure materials used in exhibitions are of appropriate quality and have proper permissions for uses necessary by the project.
- Participates in the development of exhibition content on all levels as part of the core exhibition team.
- Facilitate meetings and communications with exhibition designers, architects, and all Museum departments necessary to maximize project team efficiency. Will require some weekend and evening hours.
- Work with the Marketing & Communications Unit to develop messaging and image lists for all collateral (print/digital) in collaboration with the exhibition team in a timely manner.
- Provide new core exhibition support for the Exhibitions and Programs Unit as necessary including exhibition installation.
- Ability to develop and present reports to various entities—including foundations, funders, and federal agencies as required.
- Staff members must be able to work with visitors of all ages to support the various events sponsored by JANM. Each staff member will be expected to work on a minimum of three museum-wide events per year:
- Benefit and Online Auction—(off-site) typically held in the Spring (April-May)
- Oshogatsu Family Festival (January)
- Natsumatsuri Family Festival (August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
Knowledge, Skills, and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Masters degree in Museum Studies, Asian American Studies, Ethnic Studies, or American History preferred or a similar degree in related field; or an equivalent combination of education and experience.
At least three years of professional experience working in a non-profit organization in project management, previous work in a museum setting on exhibitions highly desired. Willingness to learn and apply new skills. Ability to multi-task and prioritize. Ability to work well under pressure to meet deadlines. Excellent organizational skills and be detail-oriented. Strong proofreading skills. Professional phone manner essential. Ability to work in a fast paced team-environment, be a self-starter. Demonstrate commitment and flexibility at all times in order to ensure high quality service. Ability to adjust and provide appropriate action when unanticipated need arises. Will require some evening and weekend hours based on exhibition schedule. Knowledge of Japanese American history and culture.
Excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers, and the general public. Ability to read and comprehend documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group format.
Computer literate, Internet savvy, and experience with MS Office suite and Gmail preferred. Familiarity with Google Calendar and TMS databases is beneficial.
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Act on own initiative. Must be able to comply with institutional policies and procedures. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment. Reliable follow-through on assigned projects in a complete, well-conceived, and timely manner.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Employees working on site are required to be fully vaccinated and boosted for COVID-19 when eligible.
The Core Exhibition Project Manager is a Temporary, Full-Time position for the duration of the project. Please note, however, that this is an at-will position, meaning that your employment may be terminated at any time, with or without notice, and with or without cause. There is, in other words, no guarantee that you be employed until any date in the future, Including through June 30, 2025.
Reports To: Vice President of Exhibitions and Art Director
Positions Supervised: None