Grants Manager


EMPLOYMENT TYPE

Full-time

UNIT

Development

OPEN DATE

04/22/2022

Position Summary:

The Grants Manager will manage efforts to secure funding from private and corporate foundations and government sources to support the Japanese American National Museum’s revenue goals, working closely with program and fundraising staff.

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Essential Duties and Responsibilities

  1. Research and identify grant opportunities and analyze the fit for JANM and our collaborators/partners. Prepare recommendations for consideration by management staff.
  2. Identify key foundation players and coordinate the development of larger-scale grant proposals around museum initiatives and programs.
  3. Work closely with Executive Team, Program Directors, and Finance to develop, strategize, and write compelling grant proposals for projects, programs, and exhibitions that are needed on a regular basis.
  4. Work closely with project managers and Finance to develop budgets for new and existing programs.
  5. Sustain positive productive relationships with existing corporate, private, and government foundations on a local and national scale to maintain the base of grant support for JANM. 
  6. Set up, coordinate, and participate in conference calls and/or site visits with foundations for potential funding opportunities (pre-grant proposal) or proposals under review.  
  7. Work closely with community and business leaders, investors, stakeholders, senior officers, employees, and development staff to advance the mission of the organization.
  8. Research and analyze statistical, social, economic, and demographic data and literature to support museum initiatives and programs in coordination with the President/CEO and Director of Development.
  9. Work closely with Grants Administrator to help manage the reporting requirements associated with receiving grant funding or contracts in partnership with program and finance staff. This includes working with staff to evaluate and report on outcomes associates with disbursed funds.
  10. Work closely with Grants Administrator, Finance, and Project Managers to ensure compliance requirements of grant applications and contracts. 
  11. Work in collaboration with other functional areas, including finance, marketing & communications, education, program, and exhibition director to integrate efforts and ensure the most efficient and effective outcomes.
  12. Maintain expert knowledge of current and evolving fund development, economic, political, legislative, technical, or general business trends that may affect the museum’s efforts to achieve organizational results.
  13. In coordination with Grants Administrator, track and report annual grant revenue and coordinate grant financial tracking systems with the finance department.
  14. Assist with other fundraising projects as requested including Gala & Silent Auction solicitation. 
  15. Staff members must be able to work with visitors of all ages to support the various events sponsored by JANM. Each staff member will be expected to work on a minimum of three museum-wide events per year: 
    • Gala and Silent Auction—(off-site) typically held in the Spring (April-May) 
    • Oshogatsu Family Festival (January)
    • Natsumatsuri Family Festival (August)


This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.

Knowledge, Skills, and Abilities

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions outlined above. 

Education

Bachelor’s degree from a four-year accredited college or university preferred; or an equivalent combination of education and related experience.

Experience/Knowledge

A working knowledge of grantsmanship and grant management with at least 3 years of previous experience. Additional experience in development operations is beneficial. Previous experience working in a non-profit or museum beneficial. Superior organizational skills and attention to detail are critical; must have strong ability to multi-task, prioritize, and work well under pressure to meet multiple competing deadlines. Experience in professional or technical writing, especially in writing for fund raising. Strong proofreading skills. Professional phone manner is essential. Ability to work in a fast-paced team environment, be a self-starter and self-sufficient. Demonstrate commitment and flexibility at all times in order to ensure high quality customer service to coworkers and external constituents; patience and ability to adjust and provide appropriate action when unanticipated need arises. Knowledge of Japanese American history and culture a plus.

Communication

Has excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers, and the general public. Can read, write, and comprehend routine reports and correspondence, including safety rules, operating and maintenance instructions, and procedural manuals. Ability to effectively present information in one-on-one and small group format and large group format.  

Computer

Is computer literate, Internet savvy, and experienced with MS Office, Google Calendar, and Gmail preferred. Experience with Blackbaud Altru is beneficial. Accuracy and attention to detail are essential.

Math

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning

Ability to act on own initiative, making consistently sound decisions. Must be able to comply with institutional policies and procedures. Perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment. Can apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Reliable follow-through on assigned projects in a complete, well-conceived, and timely manner. 

Physical

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
 

Environment

The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Full vaccination for COVID-19 + booster is required to work on-site.

Hybrid work schedule preferred but remote work will be considered for candidates located outside of Southern California with occasional travel on-site for meetings. 

The Grants Manager is a regular, full-time position. Please note, however, that this is an at-will position, meaning that your employment may be terminated at any time, with or without notice, and with or without cause. There is, in other words, no guarantee that you be employed until any date in the future.  
 

REPORTING RELATIONSHIPS

Reports To: Chief Development Officer

Positions Supervised: None